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FEATURES

OVERVIEW
CampTrak software is a fully-networkable relational database application suite.

The logical structure of CampTrak has been developed with a vast amount of user input from people who directly serve in camping organizations.

Each product and service is constantly open for enhancement in response to user input. Each user is encouraged to interact with our team and the rest of the community of CampTrak users.

CORE DATABASE
The foundation of CampTrak is a unified data structure that inter-relates all the contacts your organization needs to communicate with. Each record in the database can be related to user-defined groups including congregations, households, families, schools, and custom groups you can define.

When entering information CampTrak quickly enables you to link records to relate each individual to a household’s common address. This allows the software to suppress duplicate records during mailings so only one item is sent to each household.

Because of the core database structure you can see a snapshot of all activity for a specific family, including all members’ registrations, event attendance, and donations.
Address standardization through the internet provides another tool for increasing the integrity of your data. This translates into fewer returned mail items and fewer outgoing items because accurate addresses may be suppressed even further.

No more need for multiple databases around camp for different types of contacts. You can track everyone, in a common data structure, which allows you to have better data integrity. Suppress duplicates, tie families together, group contacts by congregations, regions, interests, or anything you may need. This core database sits as the foundation for every other module in the system. So if a person is a donor and comes to a retreat and rents the facility for a family reunion, all that information is accessible from his one record.

INDIVIDUAL REGISTRATIONS
CampTrak can be configured with an unlimited number of sessions that are defined by week, program, grades allowed, ages allowed, capacity, tuition amount, housing, and gender. Each record can be registered and the transaction account managed in a very flexible and user-friendly environment.

In just minutes a user can enter a new household, register a camper, add a deposit, and print a confirmation letter.
Your registrars can see a snapshot of your whole camp season on one screen. This allows them to quickly find openings when a parent is on the phone, or see areas where there is high or low demand based on the number of people on the waiting list.

CampTrak also allows you to keep unlimited historical information about your camp seasons. By doing this you can understand a camper’s attendance patterns, program choice preferences and you can understand how to design your camp in the future based on data from the past.

Registration will never be the same. Define unlimited blocks for a season defined by dates, age, grade, gender, housing area, program, capacities and tuition amounts. Each camper may register for many camps, and be on many waiting lists. Each camp may have unlimited campers and waiting list entries. We allow you to track all transactions related to each registration separately. You can create custom confirmation letters (even through email). You may assign cabins and counselors and print unlimited custom reports. Then, when it's all over, you can archive all of the information to history for later reference. "What was your counselor's name in 1996? Let me check, it's right here... Kevin Right... by the way, the cabin you stayed in was 'Port Arkansas'..."

GROUP EVENTS/RENTALS
Most organizations provide facilities and programming for group style events.

These events may be handled by registering small groups like families or church groups for events that require contact and payment from multiple sources (group events).
Some events may be coordinated by a single point of contact, such as a church sponsored or corporate retreat (group rentals).

Each event/rental may be assigned activities, resources, meetings, meals, staff, and housing. CampTrak features global reporting that allows you to see your schedule broken down by housing, staff, department, resources, etc. The system also allows multiple unlimited rate structures and activity definitions.

A group rental is a situation where one contact is bringing a big group and handling all of the payments and scheduling. You may or may not even know the guests names. A quick view camp schedule shows all group rentals, group events, and individual registration information on one calendar so you can easily book new groups.

A group event is when one contact schedules the event, and may cover some costs, but the guests register for the event. They can register as individuals or groups. A good example of this is family camp. Group events may be internal (family camp) or external (family reunion). A quick view camp schedule shows all group rentals, group events, and individual registration information on one calendar so you can easily book new groups.

DONOR MANAGEMENT
Your constituency is counting on you to handle their information with a high amount of integrity, accuracy, and value. CampTrak accomplishes this by allowing you to track the gifts and pledges from any source over any length of time. Each gift contains information about the date, amount, category, campaign involvement, response source, and relationship to fulfilling pledge promises.

Full marketing toolsets are at your disposal to allow focused intimate communications with your valued relationships.

It just doesn't get any easier. You will be able to enter: one-Time gifts, non-cash gifts, pledges, reminders, campaign tracking information, category (fund) assignments, as do reporting. You can learn to enter gifts in minutes and be sending out custom gift receipts by the end of the day!

VERSIONS (BACK TO TOP)

PRICING (BACK TO TOP)

The purchase price includes a simple data conversion and 3 months of support and updates.  Training is done through online videos and over-the-internet support sessions.

Annual Updates and Support includes regular updates to the software and technical support.  Support is offered through phone, email, and online screen sharing sessions.  Screen sharing support requires high speed internet.

Demo Videos (BACK TO TOP)

01 Concepts Overview

02 Concepts Demonstrated-foundational

03 Concepts Demonstrated-functional

Video Help

Demo Software (BACK TO TOP)

1. For Access 2003 users, click here

Username: Administrator
Password: demo

Training Videos (BACK TO TOP)

Support (BACK TO TOP)

Email Support

Call Support Kraig 248.937.8605

Docs:

1. History Conversion Guide
2. Custom Gift Receipt
3. Custom Group Event Registration Confirmation Letter
4. Custom Individual Event Registration Confirmation Letter
5. Custom Group Rental Contract
6. Custom Report Manager - Intro